An Ultimate Guide for Lotus Notes to Office 365 Migration Step By Step

IBM Lotus Notes or HCL Notes is an emailing platform utilized for collaboration, information sharing, and scheduling. Lotus Domino renders a complete infrastructure to create, deploy, test, and control multilingual applications. However, it requires massive storage space to save data and results in formatting issues in emails. Also, it comprises a complex user interface with high maintenance costs.

On the other side, Office 365 provides many eminent features at affordable prices with a user-friendly GUI. These all factors are inclining users towards Office 365. So, not only organizations but also individuals are eager to move their database from IMAP Lotus Notes to Office 365. To perform this data migration task without any data loss, follow the article and find out the top 3 ways to export Lotus Notes NSF to Office 365.

Method 1. Migrate Lotus Notes to Office 365 Manually

With the help of IMAP, one can move Lotus Notes data to MS Office 365. Its manual procedure is categorized into four major steps as mentioned below:

Step 1: Create a Backup of NSF Files

Creating the backup of emails is always been a crucial part of executing any migration procedure. In fact, it is advised to backup the data regularly to keep your database safe. After creating the backup, you can simply restore the data from it, in case of data loss/ file corruption. Furthermore, while migrating from HCL or IBM Lotus Notes to Office 365 this backup ensures the security of the database.

Step 2: Generate New Mailboxes

Once the backup is created, the next step is to create new mailboxes for each user who has a profile in the IBM Lotus Notes, now known as HCL Notes.

Step 3: Enable IMAP TCP/ IP Port

Now, to proceed further, it is mandatory to enable the IMAP settings for users. For this, follow the below-mentioned guidelines:

• First, open the Domino Administrator in Lotus Notes
• Now, click on the Configuration tab to IBM notes to Office 365 migration
• After this, open the Server document for the server that runs the IMAP service
• Now, click on Ports >> Internet Ports >> Mail
• Next, turn on the default IMAP TCP/IP Port. To do this, first enable the ‘TCP/IP Port Value Status’ in the column of Mail (IMAP). Then, IMAP clients will become connected to TCP/IP port 143 on Domino
• Finally, click on Save and then exit

Step 4: Connect with IMAP Connector

Now, you need to use the IMAP Connector for syncing Lotus Notes emails with your Office 365 account.

Limitations of IMAP Migration

The manual technique to perform the IMAP Migration from IBM Lotus Notes to Office 365, includes some demerits, such as:

• If Lotus Notes is behind a firewall and proxy then, it will not connect to the Internet
• In case your IBM Notes is in the disabled state then, it does not permit an IMAP connection
• If IMAP Connects limits to migration of the calendar entries then, users have to perform it manually
• Manual creation of calendar entries is time-consuming and it slows down the migration speed
• Migrating data with IMAP protocol can just transfer the online data to Exchange Online

Also Read: How to Migrate Comcast to G Suite?

Method 2. Lotus Notes to Office 365 Migration Step By Step Using MONTI

MONTI or Microsoft Online Notes Inspector is an approach to perform Lotus Notes to Office 365 migration. Follow the below steps to accomplish the migration process.

• Step 1. Initially, download the MONTI.exe.
• Step 2. Now, double-click on it and then Browse the destination location to save files on the machine.
• Step 3. Click on Unzip and extract the MONTI documents to the required location.
• Step 4. Move to the folder location then Office 365 Deployment Tools\MONTI\Docs folder.
• Step 5. Now open the MONTI 3.2 configuration guide and learn the process to migrate Lotus Notes to Office 365.

This is a time-consuming method and it requires a lot of effort. You need to be good at the technicalities to understand and apply the documentation steps. Also, there might be the chance that data may not be migrated successfully from Lotus Notes to Office 365.

Method 3. Best Way to IMAP Migration From Lotus Notes to Office 365

The manual technique for IMAP IBM notes to Office 365 migration consists of some serious limitations that can result in data loss and other troubles. Thus, one can go for an expert solution i.e., IMAP to Office 365 Migrator.

The software is capable enough to perform the Lotus Notes to Office 365 migration step by step in bulk mode. It allows both archive mailboxes as well as public folders to maintain the hierarchy of IMAP folders. Users can also perform selective migration with the help of this tool as it provides the date range filtering option. The software supports all IMAP email servers. Here are the steps of the tool.

Free Download Purchase Now

• Step 1. Download and Execute the tool on the Source machine. After the successful installation of the tool, choose the Source and Destination platforms.
• Step 2. Now enable the option of Email and also apply the Date filter for the filtering of emails.
• Step 3. In the Source window, provide the details of the Source account. Validate them and go to the Next.
• Step 4. Enter the credentials of the Destination Office 365 account in the Destination window.
• Step 5. Load the Users into the tool by choosing the different options such as Import Users and Download template.
• Step 6. After the successful mapping of the users, click on the Start Migration button to initiate the process.

Concluding Lines

The above blog includes a piece of complete information about Lotus Notes to Office 365 migration step by step. Now, users can accomplish this task by choosing any of the suitable methods. However, there are some shortcomings of the manual and MONTI method. Therefore it is advised to use the expert solution to migrate Lotus Notes to Office 365.