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An Ultimate Guide for IMAP Migration From Lotus Notes to Office 365

Ugra Narayan Pandey | Modified: 2022-04-14T11:46:53+00:00| Office 365 | 4 Minutes Reading

Are you among those who are not satisfied with Lotus Notes? Do you want to perform IMAP Migration from Lotus Notes to Office 365? If yes then, you have taken the right decision to proceed towards a productive and successful business.

IBM Lotus Notes or HCL Notes is an emailing platform utilized for collaboration, information sharing, and scheduling. Lotus Domino renders a complete infrastructure to create, deploy, test, and control multilingual applications. However, it requires massive storage space to save data and results in formatting issues in emails. Also, it comprises a complex user interface with high maintenance costs.

On the other side, Office 365 provides many eminent features at affordable prices with a user-friendly GUI. These all factors are inclining users towards Office 365. So, individuals are eager to move your database from IMAP Lotus Notes to Office 365. To perform this data migration task without any data loss, follow the article and find out the easiest ways to export Lotus Notes NSF to Office 365.

Steps for IMAP Migration From Lotus Notes to Office 365

With the help of IMAP, one can move Lotus Notes data to MS Office 365. Its manual procedure is categorized into four major steps as mentioned below:

Step 1: Create a Backup of NSF Files

Creating the backup of emails is always been a crucial part of executing any migration procedure. In fact, it is advised to backup the data on regular basis to keep your database safe. After creating the backup, you can simply restore the data from it, in case of data loss/ file corruption. Furthermore, while migrating from HCL or IBM Lotus Notes to Office 365 this backup ensures the security of the database.

Step 2: Generate New Mailboxes

Once the backup is created, the next step is to create the new mailboxes for each user who has a profile in the IBM Lotus Notes, now known as HCL Notes.

Step 3: Enable IMAP TCP/ IP Port

Now, to proceed further, it is mandatory to enable the IMAP settings for users. For this, follow the below-mentioned guidelines:

  • First, open the Domino Administrator in Lotus Notes
  • Now, click on the Configuration tab to IBM notes to Office 365 migration
  • After this, open the Server document for the server that runs the IMAP service
  • Now, click on Ports >> Internet Ports >> Mail
  • Next, turn on the default IMAP TCP/IP Port. To do this, first enable the ‘TCP/IP Port Value Status’ in the column of Mail (IMAP). Then, IMAP clients will become connected to TCP/IP port 143 on Domino
  • Finally, click on Save and then exit

Step 4: Connect with IMAP Connector

Now, you need to use the IMAP Connector for syncing Lotus Notes emails with your Office 365 account.

Limitations of IMAP Migration From Lotus Notes to Office 365 By Manual Approach

The manual technique to perform the IMAP Migration from IBM Lotus Notes to Office 365, includes some demerits, such as:

  • If Lotus Notes is behind a firewall and proxy then, it will not connect to the Internet
  • In case your IBM Notes is in the disabled state then, it does not permit IMAP connection
  • If IMAP Connects limits to migrate of the calendar entries then, users have to perform it manually
  • Manual creation of calendar entries is time-consuming and it slows down the migration speed
  • Migrating data with IMAP protocol can just transfer the online data to Exchange Online

Best Way to IMAP Migration From Lotus Notes to Office 365

Luckily, there is an Alternative Approach

As the manual technique for IMAP IBM notes to office 365 migration consists of some serious limitations that can result in data loss and other troubles. Thus, one can go for an expert solution i.e., IMAP to Office 365 Migrator. The software is capable enough to move emails from Lotus Notes IMAP server to Office 365 account in bulk mode. It allows both archive mailboxes as well as public folders with maintaining the hierarchy of IMAP folders. Users can also perform selective migration with the help of this tool as it provides the date range filtering option. The software supports all IMAP email servers.

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Concluding Lines

The above blog includes a piece of complete information about IMAP migration from Lotus Notes to Office 365. Now, users can accomplish this task manually as well as with the help of an automated method. Apart from this, a third-party application to transfer the IMAP Lotus Notes data to Exchange Online is also recommended for safe migration.