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How to Perform Office 365 to Google Workspace Migration Using Data Migration Service

Mohit Jha | Modified: July 19th, 2024 | Migration, Office 365 | 5 Minutes Reading

Overview: If you are also one of those who are looking for a manual solution to perform Office 365 to Google Workspace migration, then this is the right place for you. Here will get to know how Google data migration service helps to migrate from Office 365 to Google Workspace.

The competition in the field of cloud-based suites is getting tougher every day. Every cloud service provider is adding new features to attract business users. Due to this reason, we see a good number of subscribers switching between cloud suites. When an organization decides to migrate from one cloud-based suite to another, the necessity to export data from the old suite arises. Keeping this in mind, Google offers Data Migration Services to its users who migrate from Office 365 to G Suite.

This service allows users to transfer Office 365 to Google Apps as well as data export from MS Exchange. Now, there is a specific guideline for this process one must follow. Since many users do not know this guideline, they are unable to perform this method. To help such users, we have decided to write the guidelines in detail.

Before continuing the reading on how to migrate data from O365 to G Suite. Let’s find the benefits of transitioning to Google Workspace.

Quick Solution: If you are looking for a reliable solution that provides guaranteed results then avail of the IMAP to Office 365 Migrator Tool.

Advantages of Switching from Microsoft 365 to Google Workspace

Although Office 365 is popular among users. However, some of the benefits of Google Workspace stimulate them to perform Office 365 to Google Workspace migration.

  1. Cost-Efficiency: G Suite comprises of most affordable plans for businesses and individuals as well.
  2. Seamless Collaboration: Google Workspace offers collaboration through its several apps. It includes spreadsheets, docs, and many more.
  3. Enhanced Search Capabilities: Google’s search technology simplifies the search process for emails, documents, and files.
  4. Mobile Optimization: G Suite provides a seamless user experience for mobile users as well.
  5. Storage and Drive: Google Drive provides essential storage space as per the user’s requirements.
  6. AI Integration: G Suite also incorporates several of Google’s AI advancements to offer multiple features to the users.
  7. Simplicity and User Experience: Users find it easy to manage as compared to Office 365.

Steps to Perform Office 365 to Google Workspace Migration Using DMS

The process of migration using DMS requires you to be good at G Suite and Office 365 technicalities. Because it involves different complex steps that can cause issues if they are not executed appropriately. So, let’s start the process.

Step 1. Prepare the List of Users

For migrating the users from O365 to G Suite, you need to prepare a list of the users that are going to migrate. To do so,

  1. Go to the Google Admin Console.
  2. Hit on Directory > Users.
  3. Click on Add new user and provide the details of the user.

By using these steps, you can add users to the Google Workspace. You need to execute these steps for every user.  You can also import the CSV file of the users.

Step 2. Configuration of Mail Delivery to Google Workspace

You need to set up the dual delivery to route the incoming emails from Microsoft to Google Workspace. It is not required to update the MX records.

Step 3. Setting up of Roles in Microsoft Office 365 Before Migration

Before going to migrate from Office 365 to Google Workspace. You need to fulfill some of the basic requirements. It is necessary to assign the roles to the users for migration. Follow the below steps to move further:-

  1. Log in to the Microsoft 365 Admin Center.
  2. Open the Admin Center and go to Security and Compliance.
  3. Click on Exchange.
  4. Move to the permissions section and deep dive into the admin roles.
  5. Here click on + sign to add the new role, enable the two roles:  View-only configuration and Application Impersonation, and hit on Next.
  6. Now go to the Permissions > choose user roles and hit Add.

So wait till the account is added. After that, you need to move to the Google Admin Console to perform Office 365 to Google Workspace migration.

Also Read: How to Migrate Zoho to G Suite?

Step 4. Start Switching from Microsoft 365 to Google Workspace

Let’s start migrating from Microsoft 365 to Google Workspace.

  1. Open the Google Admin Console and move to the Data migration.
  2. Select the data that you want to migrate and hit Continue.
  3. Complete all the essential details and click Connect.
  4. Select Users and start migration. Wait till the process gets completed.

Conclusion

Whenever people want to move their data between office suites, it is better to use utilities provided by the service providers themselves. This is because these utilities and services offer more security and accuracy than third-party applications.

When you need to perform Office 365 to Google Workspace migration, Google-powered Data Migration Service comes in very handy. In this post, we have described the method of performing data transfer using that service. Subsequently, if users follow the detailed directions given here, they will be able to perform data export with ease.