How to Migrate Emails from Outlook to Gmail? Efficiently

There is a pool of email applications available and it is very difficult for a user to find one which is suitable for them. Nevertheless, Gmail always stands out because of its perfect combination of efficiency and flexibility to access it from all around the globe. Besides this, it doesn’t cost you anything. Also, a user can avail of other applications including Google Drive and Photos. Thus, making it convincing enough to make users migrate emails from Outlook to Gmail Mac accounts.

In this article, we will be providing all the possible solutions that you can use easily and process the migration without data modification. However, every user’s needs can be different from the other users for this migration. But whatever the reason or situation is, a safe process to transfer emails should be done.

User Query: Although I have been using the Microsoft Outlook application for a long time, currently I am with its latest Mac Outlook 2021 version. But now I need to reduce the cost so I want to switch to Gmail account. As I have a huge size of Outlook mailbox I cannot go with manual solution due to any data loss uncertainties. Can anyone suggest a solution that is quick and effective to export email from Outlook to Gmail account, thanks.

To migrate from Outlook account to Gmail is a tedious and time-consuming task. In addition to that, one has to keep several other aspects in mind to perform the migration. A few of them are listed in the adjacent section of the blog.

• It is advisable to create the data of the emails beforehand while migrating.
• Choose the most appropriate & reliable method.

Now, let us discuss some of the feasible methods to perform the exportation below.

Different Ways to Perform Outlook to Gmail Migration

There are multiple users who wants to switch from one platform to another for better management, or due to other features. There are four different methods that you can use for this migration of multiple emails on Mac desktop. The forthcoming section will include the native method first.

Method 1. How to Migrate Emails from Outlook to Gmail Using the GWMMO Tool?

There is a native way that Mac users can use to perform the migration by using Google Workspace Migration for Microsoft Outlook. However, the GWMMO provides various features to transfer emails. Now, let’s just consider the working of this tool –

1. So, to do this, download the Google Workspace Migration for Microsoft Outlook on your PC from https://tools.google.com/dlpage/gsmmo
2. Launch the application and set up your Gmail account credentials by providing email ID
3. After this, it will ask you to validate your Gmail account details
4. Once the account validation is done, tap on the Allow option
5. After that, select the Outlook option from the drop-down for accessing emails. Then, check or uncheck the Migrate all data or Migrate only new data, tap Next
6. After selection, you can check whatever items you want to migrate Outlook to Gmail. Then, after checking the required data, click on the Migrate option to convert Outlook email to Gmail.
7. It will begin the migration process on your respective machine or just keep checking the current report of the transaction
8. After completion, it will notify with a Migration Completed prompt notification, click the OK button
9. That’s it, now you can log in to your Gmail account, and access all Microsoft Outlook 2021, 02019, and 2016 emails.

Method 2. How to Perform Outlook to Gmail Migration using MS Outlook?

You can migrate your Outlook emails to Gmail by using Outlook. To do so you need to execute the two phases. In the first phase, you need to save the Outlook emails in the PST file. After that in the second phase, you can add that PST file to the destination Gmail account. So, let’s get started with the complete process in detail.

Phase 1. Export Outlook Emails in PST File

1. Open the Outlook application on the Source machine.
2. Click on the File option from the left panel.
3. Now choose the option of Open&Export > Import/Export.
4. Hit the Export to a file and select Outlook Data file(.pst).
5. Browse the location to save the resulting file and press Next.

Now you have the Outlook file having all of the emails. So, let’s move to the next phase to add them to the Gmail account.

Phase 2. Import Outlook Emails to Gmail

1. First of all, go to the Gmail account and Settings.
2. Move to the Forwarding and POP/IMAP option.
3. Tick the checkbox of the Enable IMAP in the IMAP Access section.
4. Now set up your Gmail account in Outlook.
5. After setting up the Gmail account in Outlook.
6. Move to File > Open&Export.
7. Now import from another program or file.
8. Search the Outlook Data file and import it.

Now all the emails in Outlook are accessible in the Gmail account. 

Method 3. How to Migrate Emails from Outlook to Gmail Manually?

You can perform Outlook to Gmail migration with the Gmail in-built option. Below are the steps to migrate from Outlook to Gmail manually

1. Log in to your Gmail account.
2. Move to the Settings > See all Settings.
3. Go to the Accounts and Import tab.
4. Now hit the Import mail and contacts option.
5. Provide the email associated with Outlook and Continue.
6. Accept the request and hit Ok on the dialog box.
7. Now start importing and it will take some time depending on your data.

Method 4. Professional Tool to Transfer Emails from Outlook to Gmail

You can use IMAP Email Migration Tool for Mac OS which will help in a smooth Outlook to Gmail migration. The tool triumphs over all the limitations thrown by the manual methods to transfer emails. You can even operate this tool if Outlook to Hotmail migration is needed at a time. It will keep the formatting the same throughout the process.

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Execution of Professional Tool

Download the software on any version of Mac machine and follow the steps to transfer Outlook emails to Gmail account-

• The first and foremost step is to install the Mac-based utility and follow the prerequisites, click Continue

• The next step is to select the source account by choosing the Outlook option, entering the password, and Validate

• Again, repeat these steps for your destination Gmail account and authenticate in the same way

• If necessary, apply filters, either Date Filter to transfer specific emails or just select any folder

• Complete the procedure by clicking the Start Migration button to migrate emails from Outlook to Gmail account on Mac.

Noble Functionality of the Outlook to Gmail Migration Tool

A perfect utility to know how to move emails from Outlook to Gmail with all emails, which comes with various features-

• Transfer multiple emails directly and correctly from Microsoft Outlook 2021, 2019, 2016, and below versions.
• No external application configuration is mandatory to perform the import and helpful to migrate Outlook to iCloud account.
• The best tool to generate real-time reports after migration step by step.
• You can pause and resume the ongoing migration process anywhere between transitions.
• Advanced tool to transfer Outlook emails to Gmail user account on any latest or earlier versions of Mac operating machine.
• Provides an additional advanced mode option for selective Outlook emails with attached files in same formatting.

The Final Verdict

Why choose a manual solution when you can easily get the results you want with automated methods without data modification? The above methods will help you to migrate Outlook to Gmail on your Mac account with just a few clicks.

However, the suggested automated solution is best to keep all the information intact while performing the process to migrate emails from Outlook to Gmail on Mac desktop. If you have any other questions, you can contact the technical support team. Also, you can easily enjoy the free trial version of this professional tool for a better understanding of it.