How to Migrate Gmail to Outlook 2021, 2019, 2016 in Bulk?

If you are planning to transfer Gmail to Outlook, it can be a bit confusing, especially if this is your first time undertaking an email migration. Believe me, I have been in a similar position to yours and understand the problems you face. As you don’t just want to move your existing messages but also want to make sure that all upcoming messages addressed to your Gmail account also redirect to your new @outlook.com ID.

So I have compiled all my knowledge on the subject and prepared this guide for you, where I discuss all the possible ways in which you can move emails from Gmail to Outlook. Let me first list down all possible reasons users like yourself want to undergo this change.

Why Migrate Gmail to Outlook?

There are as many reasons as there are people who want to change their email service provider. Regardless, here are some of the most common reasons. See if any of these match your scenario:

• Users want an email system that has native integration with the Office 365 business suite, and Outlook provides that. There is no doubt that Gmail has its own business suite, but it is no way near its M365 counterparts like Word, Excel, and PowerPoint.
• Not only the business suite, but Outlook is also directly tied to LinkedIn, so professionals choose it over Gmail. Then there is the ability to segregate emails into folders, which is absent in Gmail.
• Security is another parameter where people tend to prefer Outlook over Gmail, especially when it comes to critical business communication. With an Outlook account, you get advanced protection, MFA, and the ability to set DLP policies.
• Shared calendars, Group emails, and access to a state-of-the-art email client seal the deal for anyone else who was doubtful regarding switching their service.

Note, there might be other reasons to choose Outlook over Gmail, and there is no problem with that. Now that you are sure that adopting Outlook is the right choice, let me introduce the best way to make that change.

Migrate Gmail to Outlook Using the Most Secure Way

IMAP Email Migration Tool for Mac is an efficient program that ensures guaranteed results to transfer Gmail emails to Outlook. It is designed with advanced and the latest algorithms to migrate bulk or specific emails from the Gmail platform. However, if there are any attached files to the email, this software will transfer them as well with the same formatting. To know the functionality of the program, a free edition of the tool is rendered.

Other than this, a safe and secure interface has been given to migrate the mailbox messages in a hassle-free manner. Also, a set of advanced filtering options is there to perform selective or range-based migration.

Moreover, this standalone application is also the best-suited solution to move emails from Gmail to an iCloud account. In short, this is the finest solution that a user can run on any modern version of Mac or Windows.

Why Choose a Professional Means of Gmail to Outlook Migration

• Migrate Batch Emails from Gmail: This latest program allows users to migrate Gmail to Outlook for multiple emails with attachments in a few clicks. This pre-tested tool ensures that all metadata and folder hierarchies remain intact.
• Selective Migration: An in-built date range filter allows users to transfer emails with attachments only within that particular range. Hence, it will save time and effort of the users. Even it is a better option for a smooth Gmail to Yahoo migration.
• Help Section: The Gmail to Outlook migration tool consists of a help section on each screen for any uncertainties during migration. This includes all information about the current migration.
• Incremental Migration: The best feature of this software is the ability to migrate appended emails. As a result, users can only transfer the Gmail emails that have just arrived in the mailbox.
• Migrate Concurrently: The concurrent migration feature allows users to transfer email between multiple user accounts at the same time. The program keeps the folder structure of all accounts unchanged after the process is complete.

Also, the program’s interface is self-explanatory and doesn’t require any technical assistance. The next section of the write-up describes how the software works to accomplish this task.

How to Transfer Gmail Emails to Outlook Directly on Any Computer?

Download the tool on your Mac machine of any working version, then just follow the steps below to know the working of the tool-

• On the setup screen, both endpoints will be pre-set to IMAP. Moreover, the email workload will also be checked. All you need is to specify the start and end dates from where the Gmail to Outlook migration is to be performed, then click Next

• On the source screen, choose Gmail as the Host Source Account, and press Validate, then proceed.

• Likewise, select the Destination Account as Others, enter the IMAP details, and validate to migrate Gmail to Outlook.
• Now, to add user accounts, download the CSV template, edit it, and upload it back into the tool.

• Finally, all that’s left is to mark the user’s, prioritize, validate, and click on the Start Migration button to kick off the Gmail to Outlook transfer process.

Once the migration process terminates, the software creates an export report on the respective Mac desktop. It summarizes the entire report of the migration that took place, including the total success and failure of emails.

This tool should be more than enough for anyone and everyone looking to migrate Gmail to Outlook. However, if you still wish to learn about the manual methods, I have covered that as well.

Migrate Gmail to Outlook with an Email Client?

Here we are going to use the New Outlook client as it comes pre-installed in all modern Windows PC. However, you can use any email client of your choice; the steps remain largely the same.

• Step 1. Set up both your Gmail and Outlook accounts on the Outlook client.
• Step 2. Select a bunch of emails from your Gmail account and drop them in a folder inside your Outlook account.
• Step 3. Repeat the drag and drop operation till you have moved every last email.

This method sounds simple, but it has hidden points of failure that you should know about.

The major limitation is keeping a tally of what’s been moved and what’s left. Another disadvantage is that this method moves the original emails instead of sending a copy, so all of your Gmail emails will disappear from the account. Moreover, because of the constant sync, the same changes apply to the web-based Gmail client too.

Manual Method to Forward Gmail to Outlook

For moving emails from Gmail to Outlook manually, you can forward emails one by one. Here is how I did it, and you can replicate the same steps for your own account.

• Step 1. Open any email on your Google account.
• Step 2. Click on the Forward icon.
• Step 3. Type in your @outlook address and press Enter.

By far the biggest drawback is that forwarding is limited to one email at a time. Plus, there is the daily email limit that you also need to consider.

Sometimes Outlook account may even consider the emails coming from your Gmail account as spam and thus won’t even show them unless you whitelist your Gmail address by adding it to the safe sender list.

The sheer amount of manual effort, plus all the technical restrictions, makes it a not-so-suitable option.

Author’s Verdict

In the above blog, we have explained the two distinct solutions on how to migrate Gmail to Outlook 2021, 2019, and 2016. However, there are some shortcomings of the manual method. On the other hand, users can recklessly download the free trial version of this professional tool without investing a single penny in it. With this free version, one can learn the process of transferring emails from Gmail to Outlook in bulk with some limited trials.

Frequently Asked Questions on Transfer of Gmail to Outlook

Q. Is it mandatory to use the Outlook Email client to carry out a Gmail to Outlook migration?

No, you can use other email clients like Thunderbird to carry out the interaccount email transfer.

Q. Is there a limit on how many emails I can transfer from Gmail to Outlook in a day?
Gmail only allows you to send 500 emails in a 24-hour period, which is also applicable to the drag-and-drop method. However, if you use the tool that I have suggested in the beginning, there will be no such restrictions, and you can easily transfer all the emails.

Q. How long does it take for the Gmail to Outlook migration to complete?
The time taken is directly proportional to the number of messages you are transferring. The more emails you have, the more time it will take. It can range from just a few minutes to multiple hours or even days. If you have multiple accounts, you can fast-track the migration with a tool that allows simultaneous migration.